Invitation for Bids: Town of Oak Ridge NC, Farmhouse Community Center



The Town of Oak Ridge is requesting sealed bids for a construction contract to complete elements of the Farmhouse Community Center, a project funded in part by federal allocations under the Coronavirus State and Local Fiscal Recovery Funds of H.R. 1319 American Rescue Plan Act of 2021 (ARP/CSLFRF). Bidders may bid on the following contract:

Bid #23-002: TOWN OF OAK RIDGE NC, FARMHOUSE COMMUNITY CENTER requests sealed bids for the renovations and additions to the former farmhouse at 8300 Linville Rd., Oak Ridge, NC 27310. The Base Bid generally consists of the renovations and additions to the building only and connecting to the existing utilities on site. Site Development will be performed under a separate contract.

Two (2) copies of the sealed bid will be received by 2:00 pm (local prevailing time) on March 16, 2023 at this location:

Oak Ridge Town Hall
8315 Linville Road
Oak Ridge, NC 27310
Attn: Sandra Smith, Town Clerk

Your response and pricing should be submitted in a sealed envelope/package, clearly marked as follows:

Bid Enclosed for Town of Oak Ridge Farmhouse Community Center, Bid #23-002, Bidders Co. Name, North Carolina Contractor’s License number, & Bid Close Date.

Any response received after that time and/or date will be returned to the offeror unopened. All bids received for Bid #23-002 will be publicly opened and read aloud at 2:00 pm, local prevailing time, on March 16th, 2023.

Bid documents, including Instructions for Bidders, drawings and specifications may be downloaded from Hill Studio’s Dropbox website, upon request. Printing costs are the bidder’s responsibility.

Notify Amy Saunders,, (540) 342-5263 for Dropbox access to digital copies of bid documents.

A non-mandatory Pre-bid Conference is scheduled for 2:00 p.m. (local prevailing time) on February 23, 2023. The in-person meeting will be at the Oak Ridge Town Hall, 8315 Linville Road, Oak Ridge, NC 27310, with a site visit following the meeting. All bidders are required to visit the site in order to provide a bid.

Questions about the Bid Package are to be sent to Hunter Greene by email,, by March 7, 2023. Answers to all questions will be sent to all Bid Set holders as an addendum via email. Bidders are responsible for having all of the Addenda.

Bidders must have a currently active license classified as a building contractor with an unlimited license limitation issued by the North Carolina Licensing Board for General Contractors. The bidder’s attention is directed to conform to North Carolina law and the public bid requirements of Chapter 143-129 applicable to public construction contracts of $500,000 or more.

This is a federally assisted project. Bidders and contractors performing work under this advertisement are bound by the requirements of President’s Executive Order 11246 as amended by Executive Order 11375; Title VI of the Civil Rights Act of 1964; Section 109 of Title 1 of the Housing and Community Development Act of 1974, as amended; Section 3 of the Housing and Urban Development Act of 1968; the Immigration Reform and Control Act of 1986; the Davis-Bacon Act; the Copeland “Anti Kickback” Act; the Contract Work Hours and Safety Standards Act; and Public Law 100 202.

Town of Oak Ridge shall provide the mechanism for the evaluation of all information received, the final determination of responsible offerors, and reserves the right to waive informalities and irregularities and to accept or reject any or all bids. Any deviations or alternates must be submitted, in writing, with your bid. Deviations or alternates discovered after bid award or material receipt, not stated in your bid, shall be grounds for disqualification and nullification of order. Withdrawal of bids due to error shall be according to N. C. Gen. Stat. 143-129.1

Contract is to be awarded on a lump sum basis. The contract for Bid # 23-002 will be awarded individually, based on the lowest responsible, responsive bid received, and negotiations with the responding firms.